NOTICE OF ANNUAL GENERAL MEETING 2025

PO Box 1425, Sale VIC 3853 | ABN:  27 546 137 219 | Registration: A0105635W

Date: Thursday, 23rd October 2025
Time: 12:00 - 1:00pm (via Zoom)

1.     Registration for Attendance is Required:

Registrations are open now to current and valid F&FG members and will be closed on Friday 17th October 2025 at 4:00pm. Register in advance for this meeting. After registering, you will receive a confirmation email containing information about joining the meeting. To keep this meeting secure, please do not share this link publicly.

REGISTER YOUR ATTENDANCE

4.     AGM Agenda:

 1.  Acknowledgement of Country, Welcome & Introduction

2.  Apologies & Proxies

3.  Motion for Acceptance of 2024 AGM Minutes for Food & Fibre Gippsland Inc.

4.  Reports:

i.   From the Chair

ii.  From the CEO

iii. From the Treasurer

iv. Motion for Acceptance of Annual Report and Financial Statements

v.  Motion for appointing independent auditors Gippsland Audit & Assurance Services for next reporting period

5.     Election of Office Bearers and Ordinary Board Members

i.     Office Bearers (Chair, Deputy Chair, Treasurer)

ii.    Ordinary Board Members. The Board is recommending the AGM endorse a motion to elect up to two ordinary members to the Board

iii. Voting online for those attending and member votes sent via proxy forms.

Proxy forms and board nominations must be received by
5:00pm on Monday 20th October 2025.

Registration is required for meeting attendance and is open to current and valid F&FG Members.

2.     Office Bearer and Board Nominations:

If you wish to nominate yourself, or another F&FG member, for a Board or Office Bearer position, please complete the FORM BELOW (scroll down) no later than 5:00pm on Monday 20th October 2025.

 3.     Proxy Form:

Click on the button below to download the AGM Proxy Form, then follow the instructions on the form. Email agm@foodandfibregippsland.com.au with a completed and signed proxy form. Proxies must be received by 5:00pm on Monday 20th October 2025.

DOWNLOAD PROXY FORM

Nomination as Office Bearer or Board Member

Instructions:

  1. You may self-nominate or nominate another a fully paid member of the Association (Strategic Industry Partner Members are not eligible).

  2. Highlight the position being nominated for.

  3. Complete Nominee details.

  4. Complete the required fields below & then click the “Submit Nomination” button.

  5. Board nominations must be received by 5:00pm on Monday 2Oth October 2025.

Proxy forms and board nominations must be received
by 5:00pm on Monday 20th October 2025.

Registration is required for meeting attendance and is open to current and valid F&FG Members.